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PERKOBPGovernance & Accountability

Governance & Accountability

Governance & Accountability

PERKOBP is governed in accordance with its constitution and the Societies Act. Our governance framework defines roles, decision-making processes, financial controls, and reporting obligations to ensure responsible stewardship of funds and services for persons with learning difficulties. PERKOBP 2025 Constitutions-ROS

Governance structure

PERKOBP is led by an Executive Committee elected at the Annual General Meeting. The committee comprises: President, Vice-President, Honorary Secretary, Assistant Secretary, Honorary Treasurer and two Ordinary Committee Members. Election and term rules are set out in the Constitution (election every two years). PERKOBP 2025 Constitutions-ROS

Current EXCO: see Executive Committee page for names and brief bios.

Roles & responsibilities

Key duties (excerpt):

  • President: chairs general and committee meetings; provides leadership and sign-off on key decisions. PERKOBP 2025 Constitutions-ROS
  • Hon. Secretary: administers membership records, correspondence, and minutes; co-signs cheques with officers as required. PERKOBP 2025 Constitutions-ROS
  • Hon. Treasurer: maintains accounts, prepares year-end financial statements and manages bank operations. PERKOBP 2025 Constitutions-ROS

(Full role descriptions are specified in Clause 9 of the Constitution.) PERKOBP 2025 Constitutions-ROS

Meetings & decision-making

  • Annual General Meeting (AGM): held yearly to receive reports, approve audited accounts, and elect the Executive Committee. (AGM scheduling and agenda rules in Clause 7.)
  • Extraordinary General Meeting (EGM): may be called by the Executive Committee or by written request of at least 20 voting members.
  • Executive Committee meetings: held at least quarterly; urgent matters may be decided via circular resolution (documented and reported at the next meeting).

Financial controls & accountability

PERKOBP follows formal financial controls and audit processes:

  • Financial year: 1 January – 31 December.
  • All bank withdrawals and cheques require joint signatories (President or Vice-President + Hon. Secretary or Hon. Treasurer).
  • Spending authorisation limits and supplier quotation requirements are defined in the Constitution (Clause 10).
  • Annual financial statements are audited and presented to members at the AGM.

Property & asset oversight

Immovable property is registered in the Society’s name. The President, Hon. Secretary and Hon. Treasurer act as Property Administrator Officers and may only deal with property following a general meeting resolution and ROS rules.

Auditors & internal checks

Two Honorary Internal Auditors (non-officers) audit the accounts and prepare reports for the AGM. An external qualified auditor may also be appointed.

Transparency & member rights

Members have rights to receive meeting notices, agendas and audited accounts in advance. The Constitution also sets rules for suspension, expulsion and appeals to ensure due process.

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